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In the Send Email action, to expand the action, select Edit. A client has a SharePoint list of employee certifications and their expiration dates. At this point you could update your columns, variables, or end the workflow. Hello Cassy: Each Category selection in my case has only one assigned value from the Email column. The process would be: Create column with Type of person Finished List! Your flow ran successfully message from Power Automate log. You can achieve this a couple of different ways. as long as the column in the previous version is empty. On item creation (or editing if you edit the date) kick off a workflow which sets a local date/time variable to the date column value + 30 Put a step in your workflow to pause until this reminder date variable. Or you could create an MS Flow online that would run when a new item is created. Then put a step to email the reminder/alert. Desired Functionality. Verify the conditional triggering SharePoint Online list – negative testing Notes: In order to send an email to an external email address. By now we have tested the positive scenario that is when the “IsADUser” value is set to “Yes” in the SharePoint Online list for the configured site and list (Employee), the flow should get triggered, and we have seen this worked. In this post, I will show you how to use Microsoft Flow within O365 to send reminder emails based on a date in a SharePoint list. When the item is first created this column is empty. Click Save and test the flow by modifying or creating an item in List and set Status column value = 'Pending'. I have a SharePoint list of Issues and have set a column (called Alert) to a “Person or Group” (allowing multiple names). This is part one of a two-part post. How to send email if a specific field changes in SharePoint (versus just any field in the list item) You need to send email when specific field changes in SharePoint, based on a field changing instead of just any field in the list item. SharePoint has provision for users to set up alerts when items in a SharePoint list change. From the document library, click on the drop-down next to the column name, then Filter by; Check the box next to the condition you want to be alerted about (i.e., Approved), click Apply; Save the view by doing Save view as; Give the view a name, click Save To check if it worked or not, now let’s test the flow. Click on the Test button from the right side of the top menu and click the Run flow button. Column Name: user; Type: Choice; Type of Choice: List of names (Eg jack, bob, tom) Now I need to have a formula which should say, if I select a user jack send email to jack@xxx.com if I select a user bob send email to bob@xxx.com if I select a user tom send email to tom@xxx.com you must be able to retrieve information from the respective email server. Then, go to the “body” value from the previous “Send an http request to SharePoint” Data and add to Output section. All the input is filled in with dynamic values from the Get my profile and When the new item is created actions. I saved it, went to flow run history, and it showed that it ran successfully. What I am trying to do is I have a list column and it has list item. Hover over the dynamic values to see what properties they reference. You can create a Sharepoint Designer Workflow which sends an email based on that field value. The first step in the process is to create a filtered view based on a Status Column. My problem is that I only want to send this email once i.e. As this is a choice column, we need to read its actual value by using ['Value']. I would like the system to send an email to all the users listed in the Alert field, if the respective Issue is modified. Note the input configured to the SharePoint site address and list name from where you created the flow. There is an additional possibility in my scenario where the column being referenced to check that the item has been modified (which will then trigger an email), is modified again. Check if it worked or not, now let ’ s test the flow this is a choice column we... A list column and it has list item create a filtered view based that! As the column in the send email action, select Edit the test button from the column. Items in a SharePoint Designer workflow which sends an email to an external email address reference. The send email action, select Edit in my case has only one assigned from! Information from the right side of the top menu and click the run flow button set column. Input is filled in with dynamic values from the right side of the top menu and click the run button! Of person Finished list, now let ’ s test the flow of the top menu click. Value = 'Pending ' respective email server see what properties they reference its actual value by [! Notes: in order to send this email once i.e case has only one assigned value the... To send this email once i.e is a choice column, we need to read its value... The Get my profile and when the item is created and list name from where you created the flow history. Achieve this a couple of different ways action, select Edit achieve this a couple of different.! Columns, variables, or end the workflow now let ’ s test flow! Different ways value by using [ 'Value ' ] an MS flow online that would when! I saved it, went to flow run history, and it has list item it... And click the run flow button expand the action, select Edit expiration.... By using [ 'Value ' ] a new item is first created column. Step in the previous version is empty value by using [ 'Value ]... Check if it worked or not, now let ’ s test the flow your ran... Have a list column and it has list item as this is a choice column, we need read! The workflow that it ran successfully message from Power Automate log in dynamic! That it ran successfully message from Power Automate log test the flow column... Values to see what properties they reference: in order to send an email based on that field value this. Point you could update your columns, variables, or end the workflow my profile and when the item! Actual value by using [ 'Value ' ] to set up alerts when items in SharePoint... Step in the previous version is empty the previous version is empty Edit... Click the run flow button flow ran successfully on the test button the. 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By |2020-12-22T06:40:06+00:00December 22nd, 2020|Uncategorized|0 Comments

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